November 2022 - New-gradstudents

Graduate Programs Office in Blacksburg - Closed starting Tuesday, November 22nd
by Mayo, Trey 21 Nov '22

21 Nov '22

This is just a friendly note that the CS Graduate Programs Office in Blacksburg will be closed for the Thanksgiving break starting Tuesday, November 22nd. We will reopen at 8 a.m. on Monday, November 28th. Another quick friendly reminder about the Spring 23 add/drop window and force adds can be found at: http://mailman.cs.vt.edu/pipermail/gradstudents/2022-November/001030.html Have a great break. ============================================================== Trey Mayo, Ed.D. Director of Graduate Programs Virginia Tech | Department of Computer Science Torgersen Hall Suite 3210 620 Drillfield Drive (MC 0106) | Blacksburg, VA 24061 (540) 231-0780 | treymayo(a)vt.edu<mailto:treymayo@vt.edu> | http://cs.vt.edu<http://cs.vt.edu/>

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Registration for Spring 23 and Other Important Information
by Mayo, Trey 14 Nov '22

14 Nov '22

As you get ready to either start or continue your graduate studies at VT, here are some important dates and information about course registration for Spring 2023. Spring 2023 New Student Orientation: Wednesday, January 11th 2023, 3 p.m. to 5 p.m. ET via Zoom. The link will be provided at a later date. When do Spring 2023 classes begin? Spring 2023 classes will begin on Tuesday, January 17th. Spring 2023 Registration: The Web Add/Drop Period for the Spring 2023 semester is scheduled (per the Academic Calendar<https://www.registrar.vt.edu/dates-deadlines/Drop-Add.html>) to open Friday, November 25th at 8 p.m. ET and runs through Monday, January 23rd in HokieSpa<http://hokiespa.vt.edu>. The points below will help you with navigating this process. What does this mean? It means that you will have the opportunity to register for your spring 2023 courses. We encourage you to register as early as possible in this window, to improve your chances of getting the classes that you want for the spring term. VT Thanksgiving Break Closing VT offices will be closed starting at 12 noon on Wednesday, November 23rd and will remain closed until 8 a.m. on Monday, November 28th. But doesn't add/drop open...? Yes, this means that our offices will not be open to handle any registration issues (including force adds) when the add/drop window opens. Please note that we will do our best to address any issues (and emails) that arise over that weekend as quickly as possible when we return to the office on Monday, November 28th. We ask for your patience during this process. Hoarding Classes - New for Spring 23 The CS Department will review the results of Course Request as well as periodically monitor registrations over the add/drop window to ensure that students are not hoarding courses. Below are the limits placed on graduate students for course enrollment: * CS Students on assistantship (typically MS/PhD students): 2 regular courses * Other CS MS/PhD students: 3 regular courses * CS MEng students: 4 regular courses "Regular" courses do not include CS 5944 Graduate Seminar or CS 5994/7994 research hours. If you are found to be in violation of what is outlined above, you will be dropped from your excess courses to bring you in compliance. What other registration-related deadlines (e.g., last day to add or drop and to avoid tuition penalties) should I know about the fall term? Please see the Academic Calendar<https://www.registrar.vt.edu/dates-deadlines/academic-calendar/2022-2023.ht…> on the Office of the University Registrar's page for all important registration-related deadlines. You will also find the tuition and fee schedule for spring 2023 on the Bursar's website<http://bursar.vt.edu>. Please also be sure to check the Academic Calendar<https://www.registrar.vt.edu/dates-deadlines/academic-calendar/2022-2023.ht…> and the Bursar's website<https://www.bursar.vt.edu/> for the last day to drop a class without tuition penalty. What about billing for tuition and fees? Please direct all questions concerning billing for tuition and fees to the Bursar's Office<http://bursar.vt.edu>. As a general guide, bills for spring 2023 will be generated on December 19, 2022 and have a due date of January 10, 2023. Students who register after December bills go out will receive their bill in January with a TBD due date in February. Please contact the Bursar's Office<http://bursar.vt.edu> for details. I see there are sections of the same course offered at Blacksburg and the National Capital Region. Does it matter which one I sign up for since they're all VT? Yes, it very much does matter, even if they are often the same course offering given by the same instructor. You should sign up for sections associated with the campus that you enrolled. Please be sure to review the Timetable of Classes<https://onecampus.vt.edu/launch-task/all/timetable?terms=timetable> closely when registering for classes. Make sure that you select the right campus on the top menu when you are looking at the schedule. Do not choose Falls Church campus. Northern Virginia students must select NCR. For in-person (face to face) or hybrid classes: Blacksburg students should sign up for classes listed for the Blacksburg campus. National Capital Region (NCR) students should sign up for classes listed for the National Capital Region (NCR). Often the same exact course is available at both campuses but there are TWO separate CRNs (Course Registration Number). You MUST register for the CRN corresponding to your home campus. Depending on the location of the instructor, the actual course is offered at one campus and is broadcast via Zoom to the other campus. Please do not try to register for a CRN at a campus that you do not attend as you will get a campus restriction error. For online classes (synchronous or asynchronous): Any student may sign up for a virtual campus course, however, please do not make that the first class you submit for registration as it may cause additional challenges when registering for courses either on the Blacksburg campus or the NCR campus. What do I do if a class I want/need is already full? Please review our Force Add website<https://cs.vt.edu/Graduate/grforceadd.html> for more information on the Force Add process and *possibly* getting into a closed class. The Force Add form will open at 12 noon ET on Monday, November 28th. What if I am an accelerated undergraduate student? Unfortunately, you will more than likely not be able to register for graduate level classes on your own in HokieSpa during this window. To register for graduate level classes, please visit our Force Add website<https://cs.vt.edu/Graduate/grforceadd.html> to have your registration processed. The Force Add form will open at 12 noon ET on Monday, November 28th. What if I get a major restriction error? Then you must have the course force-added for you<https://cs.vt.edu/Graduate/grforceadd.html>. If it is not a CS course, then you must ask the department that is offering the class. We cannot add you. What if I get a campus restriction error? Are you sure you are registering for the right campus and the right CRN? Remember, you MUST register for the CRN corresponding to your home campus. What if I [still] get a campus restriction error, even if I am trying to register for a course on my campus? Then it could be that there is some problem with your records that you need to get fixed. Please check Hokie Spa and contact your respective Graduate Program Coordinator (see the very bottom of this email) for assistance. What if I want to register for a 4000 level course? CS undergraduate courses must be force-added using the undergraduate force-add process<https://cs.vt.edu/Undergraduate/ForceAdd.html>. What if I want to register for a cognate course? CS does not own these courses, so any force-add requests must go to the home department. What if the course has a prerequisite listed on the timetable? You should ask the instructor of the course if your background prepares you to take it. Please note that if the prerequisite is CS5044, then all CSA majors already have this prerequisite. What if there is a hold on my account? Then we can't add you to the course either. You have to get the hold removed. You can view your active holds through this One Campus portal deep link<https://onecampus.vt.edu/launch-task/all/holds-062033?terms=holds>. As always, should you need assistance or have any questions, please contact your respective Graduate Coordinator below: * M.Eng. - all students - Samantha Pipkin (samanthap(a)vt.edu<mailto:samanthap@vt.edu>) * M.S./Ph.D. students - NCR campus - Suzanne Boone (suzannejb(a)vt.edu<mailto:suzannejb@vt.edu>) * M.S./Ph.D. students - Blacksburg campus - Sharon Kinder-Potter (skpotter(a)vt.edu<mailto:skpotter@vt.edu>)

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Welcome to the CS@VT New Graduate Students Listserv
by Cliff Shaffer 10 Nov '22

10 Nov '22

If you are receiving this email, then you are in the Graduate School's records as having been admitted to the CS Department at Virginia Tech for Spring 2023. (In a very few cases, you might not yet have actually received your admission letter. But that should be coming soon.) Over the next few weeks, we will use this listserv to communicate information about course registration, new student orientation, and other information about getting started. In the meantime, there are a few things that you might need to do. * If you will NOT attend Virginia Tech this Spring, then please let me know. You should also go to the application portal and inform the grad school. * If you have not officially informed the grad school that you will attend, then you should do so. * If you have not gotten your VT email address (your PID), then you should do so. * You can find a list of other things that you can do to prepare to start the graduate program at: https://graduateschool.vt.edu/admissions/getting-started-as-a-student.html We are looking forward to seeing you in January! -- Dr. Cliff Shaffer Professor and Associate Department Head for Graduate Studies Department of Computer Science Phone: (540) 231-4354 Virginia Tech, Blacksburg, VA 24061 WWW: www.cs.vt.edu/~shaffer

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