January 2026 - Timeclock-supervisors

Please read - important information
by Melanie Darden 27 Jan '26

27 Jan '26

*_UTA SUPERVISORS: _UTAs should not be _scheduled_ for more than 10 hours in a week. There may be some weeks that are less than 10 hours (like this week with the University closed) and there may be some weeks that you see an hour or two more (if they get held over in office hours or if there is a special project to work on). The _average_ should be about 10 hours a week; whatever they actually work, they have to be paid for. Let me know if you have questions about this. **If you do not have anyone clocking in and clocking out in the Banner Time Entry system and should be removed from this list, let me know. Only reply if you do _not_ have UTAs, Research Assistants, or anyone on emergency/sporadic hire. If you have a hire using BTE, then you need to be on this list. **I have attached information about approval dates. I send reminders but maybe this will be helpful to some. The next approval deadline is Feb. 5th at noon. Please make note of this, watch for my emails, but be ready to approve by Feb. 5th (hours for Jan. 16th - Jan. 31st) *** PLEASE review the hours, make sure they are accurate and valid before you approve *** **Thank you! Melanie * -- *Melanie L. Darden * *, * *Financial Specialist * ** *Virginia Tech | Computer Science *I 3160L Torgersen Hall; M/C 0106 620 Drillfield Drive Blacksburg, VA 24061 PH: 540-231-2068 | mdarden(a)vt.edu ZOOM: https://virginiatech.zoom.us/my/mdarden In Office: Tuesday, Wednesday, and Friday Telework: Monday and Thursday HorizontalStacked_RGB

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Wage Start Dates
by Melanie Darden 22 Jan '26

22 Jan '26

Please do not schedule or allow your wage (UTAs, Research Assistants, etc.) to start until you see the "New Hire Welcome" from me that includes their start date. They cannot work or log any hours prior to this date. If they are new, they cannot work or perform any duties until I meet with them. Thank you! -- *Melanie L. Darden * *, * *Financial Specialist * ** *Virginia Tech | Computer Science *I 3160L Torgersen Hall; M/C 0106 620 Drillfield Drive Blacksburg, VA 24061 PH: 540-231-2068 | mdarden(a)vt.edu ZOOM: https://virginiatech.zoom.us/my/mdarden In Office: Tuesday, Wednesday, and Friday Telework: Monday and Thursday HorizontalStacked_RGB

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BTE Supervisors: THURSDAY is the deadline to approve hours for Jan. 1st - Jan. 15th
by Melanie Darden 20 Jan '26

20 Jan '26

*ATTENTION: All hours for Jan. 1st - Jan. 15th have to be approved by _Thursday, Jan. 22nd at 12pm._ https://selfservice.banner.vt.edu/EmployeeSelfService/ssb/hrDashboard#/hrDa… Please make sure you are approving "pending" hours for WA 2, hours for Jan. 1st - Jan. 15th. Banner Time Entry tutorial: https://vtemployees.pageuppeople.com/learning/10924; see attached instructions. Review the hours, make sure they are valid before you approve. * *Thank you! * -- *Melanie L. Darden * *, * *Financial Specialist * ** *Virginia Tech | Computer Science *I 3160L Torgersen Hall; M/C 0106 620 Drillfield Drive Blacksburg, VA 24061 PH: 540-231-2068 | mdarden(a)vt.edu ZOOM: https://virginiatech.zoom.us/my/mdarden In Office: Tuesday, Wednesday, and Friday Telework: Monday and Thursday HorizontalStacked_RGB

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BTE Supervisors: THURSDAY is the deadline to approve hours for Dec. 16th - Dec. 31st
by Melanie Darden 05 Jan '26

05 Jan '26

*ATTENTION: All hours for Dec. 16th - Dec. 31st have to be approved by _Thursday, Jan.8th at 12pm._ https://selfservice.banner.vt.edu/EmployeeSelfService/ssb/hrDashboard#/hrDa… If hours are "In Progress", your employee did not submit by the deadline. YOU need to verify the hours, submit, and then approve. Please make sure you are approving "pending" hours for WA 1, hours for Dec. 16th - Dec. 31st. Banner Time Entry tutorial: https://vtemployees.pageuppeople.com/learning/10924; see attached instructions. Review the hours, make sure they are valid before you approve. * *Thank you! * -- *Melanie L. Darden * *, * *Financial Specialist * ** *Virginia Tech | Computer Science *I 3160L Torgersen Hall; M/C 0106 620 Drillfield Drive Blacksburg, VA 24061 PH: 540-231-2068 | mdarden(a)vt.edu ZOOM: https://virginiatech.zoom.us/my/mdarden In Office: Tuesday, Wednesday, and Friday Telework: Monday and Thursday HorizontalStacked_RGB

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