February 2026 - Timeclock-supervisors

BTE Supervisors: THURSDAY is the deadline to approve hours for Feb. 1st - Feb. 15th
by Melanie Darden 17 Feb '26

17 Feb '26

*ATTENTION: All hours for Feb. 1st - Feb. 15th have to be approved by _Thursday, Feb. 19th at 12pm._ https://selfservice.banner.vt.edu/EmployeeSelfService/ssb/hrDashboard#/hrDa… If hours are "In Progress", your employee did not submit by the deadline. YOU need to verify the hours, submit, and then approve. Please make sure you are approving "pending" hours for WA 4, hours for Feb. 1st - Feb. 15th. Banner Time Entry tutorial: https://vtemployees.pageuppeople.com/learning/10924; see attached instructions. _ Review the hours, make sure they are valid before you approve. _ * *Thank you! * -- *Melanie L. Darden * *, * *Financial Specialist * ** *Virginia Tech | Computer Science *I 3160L Torgersen Hall; M/C 0106 620 Drillfield Drive Blacksburg, VA 24061 PH: 540-231-2068 | mdarden(a)vt.edu ZOOM: https://virginiatech.zoom.us/my/mdarden In Office: Tuesday, Wednesday, and Friday Telework: Monday and Thursday HorizontalStacked_RGB

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Supervisors Please read - important information
by Melanie Darden 11 Feb '26

11 Feb '26

*_UTA SUPERVISORS: _UTAs should not be _scheduled_ for more than 10 hours in a week. There may be some weeks that are less than 10 hours (like this week with the University closed) and there may be some weeks that you see an hour or two more (if they get held over in office hours or if there is a special project to work on). The _average_ should be about 10 hours a week; whatever they actually work, they have to be paid for. A UTA working any more than 10 should be the exception and not the rule. Let me know if you have questions about this. **If you do not have anyone clocking in and clocking out in the Banner Time Entry system and should be removed from this list, let me know. Only reply if you do _not_ have UTAs, Research Assistants, or anyone on emergency/sporadic hire. If you have a hire using BTE, then you need to be on this list. **I have attached information about approval dates. I send reminders but maybe this will be helpful to some. The next approval deadline is Feb. 19th at noon. Please make note of this, watch for my emails, but be ready to approve by Feb. 19th (hours for Feb. 1st- Feb. 15th) *** PLEASE review the hours, make sure they are accurate and valid before you approve *** **Thank you! Melanie * -- *Melanie L. Darden * *, * *Financial Specialist * ** *Virginia Tech | Computer Science *I 3160L Torgersen Hall; M/C 0106 620 Drillfield Drive Blacksburg, VA 24061 PH: 540-231-2068 | mdarden(a)vt.edu ZOOM: https://virginiatech.zoom.us/my/mdarden In Office: Tuesday, Wednesday, and Friday Telework: Monday and Thursday HorizontalStacked_RGB

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BTE Supervisors: TOMORROW is the deadline to approve hours for Jan. 16th - Jan. 31st
by Melanie Darden 04 Feb '26

04 Feb '26

*Please review the hours in BTE as soon as possible. Make sure the hours are valid and then approve. ATTENTION: All hours for Jan. 16th - Jan. 31st have to be approved by _TOMORROW, Feb. 5th at 12pm._ https://selfservice.banner.vt.edu/EmployeeSelfService/ssb/hrDashboard#/hrDa… If hours are "In Progress", your employee did not submit by the deadline. YOU need to verify the hours, submit, and then approve. Please make sure you are approving "pending" hours for WA 3, hours for Jan. 16th - Jan. 31st. Banner Time Entry tutorial: https://vtemployees.pageuppeople.com/learning/10924; see attached instructions. _ Review the hours, make sure they are valid before you approve. _ * *Thank you! * -- *Melanie L. Darden * *, * *Financial Specialist * ** *Virginia Tech | Computer Science *I 3160L Torgersen Hall; M/C 0106 620 Drillfield Drive Blacksburg, VA 24061 PH: 540-231-2068 | mdarden(a)vt.edu ZOOM: https://virginiatech.zoom.us/my/mdarden In Office: Tuesday, Wednesday, and Friday Telework: Monday and Thursday HorizontalStacked_RGB

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BTE Supervisors: THURSDAY is the deadline to approve hours for Jan. 16th - Jan. 31st
by Melanie Darden 03 Feb '26

03 Feb '26

*ATTENTION: All hours for Jan. 16th - Jan. 31st have to be approved by _Thursday, Feb. 5th at 12pm._ https://selfservice.banner.vt.edu/EmployeeSelfService/ssb/hrDashboard#/hrDa… If hours are "In Progress", your employee did not submit by the deadline. YOU need to verify the hours, submit, and then approve. Please make sure you are approving "pending" hours for WA 3, hours for Jan. 16th - Jan. 31st. Banner Time Entry tutorial: https://vtemployees.pageuppeople.com/learning/10924; see attached instructions. _ Review the hours, make sure they are valid before you approve. _* *Thank you! * -- *Melanie L. Darden * *, * *Financial Specialist * ** *Virginia Tech | Computer Science *I 3160L Torgersen Hall; M/C 0106 620 Drillfield Drive Blacksburg, VA 24061 PH: 540-231-2068 | mdarden(a)vt.edu ZOOM: https://virginiatech.zoom.us/my/mdarden In Office: Tuesday, Wednesday, and Friday Telework: Monday and Thursday HorizontalStacked_RGB

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Start Date for New Employees
by Melanie Darden 02 Feb '26

02 Feb '26

Every semester there is the issue of wage employees, primarily UTAs, performing work duties before their I9 is complete. They are instructed over and over that they cannot start work until we have met to certify their I9. However, every semester, they are sent an email about a meeting to attend before the process is complete. To make this clear, all new wage employees (never worked for VT or it has been longer than a year) have to meet with me before they start working. This means no meeting, no training, no work duties at all until they meet with me. In your communication to your UTAs, it has to be clear that they can only attend the meeting or whatever, if they have cleared their paperwork with me. If they are not sure, they can check with me but please, do not make a meeting mandatory if they have not completed their paperwork. Thank you! -- *Melanie L. Darden * *, * *Financial Specialist * ** *Virginia Tech | Computer Science *I 3160L Torgersen Hall; M/C 0106 620 Drillfield Drive Blacksburg, VA 24061 PH: 540-231-2068 | mdarden(a)vt.edu ZOOM: https://virginiatech.zoom.us/my/mdarden In Office: Tuesday, Wednesday, and Friday Telework: Monday and Thursday HorizontalStacked_RGB

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