- Timeclock-supervisors - mailman.cs.vt.edu

[IMPORTANT] TimeClock Log In Issue Resolved
by Megan E Moore 07 Dec '15

07 Dec '15

Please see below. As a note, you will not need to manually correct hours unless there is a missed punch for your employees. Missed punches do not appear if the employees are using the TimeSheet option (which most CS employees use), so this will likely not be a problem for most of you. If you do have missed punches that need to be corrected and you have questions or concerns about it, please let me know. Thanks! Megan -------- Forwarded Message -------- Subject: Log In Issue Resolved Date: Mon, 7 Dec 2015 14:24:13 +0000 From: timeclock <timeclock(a)vt.edu> Reply-To: timeclock(a)vt.edu To: 'tcpadmin-g(a)vt.edu' <tcpadmin-g(a)vt.edu> The log in issue has been resolved. Employees should be able to log in as they have in the past. The supervisors will need to manually correct any hours for which an employee could not clock in. We apologize for any inconvenience. Thanks! The Timeclock Team -- Megan E. Moore Fiscal Technician Senior Department of Computer Science Virginia Tech 2202 Kraft Drive (MC 0902) Blacksburg, VA 24061 540-231-2068

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[IMPORTANT] TimeClock Plus Log In Issue
by Megan E Moore 07 Dec '15

07 Dec '15

Please see below, and please notify your employees at your earliest convenience. Any employees who are currently working can write down the time they worked and log it in later, if need be. I will let you know as soon as the issue has been resolved. -------- Forwarded Message -------- Subject: Log In Issue Date: Mon, 7 Dec 2015 13:27:13 +0000 From: timeclock <timeclock(a)vt.edu> Reply-To: timeclock(a)vt.edu To: 'tcpadmin-g(a)vt.edu' <tcpadmin-g(a)vt.edu> Due to the upgrade over the weekend we are currently experiencing issues with our employees being able to log in to the timeclock system. We are currently working on the issue and will advise once it is resolved and what will need to be done about the employee’s time that were unable to log in. The Timeclock Team -- Megan E. Moore Fiscal Technician Senior Department of Computer Science Virginia Tech 2202 Kraft Drive (MC 0902) Blacksburg, VA 24061 540-231-2068

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Fwd: TimeClock Plus - Production maintenance period - Dec 5th
by Megan E Moore 03 Dec '15

03 Dec '15

Good afternoon, everyone - Please see the below concerning maintenance that will be performing on TCP from 9am to midnight on 12/5/15. Please note that your employees will not be able to clock hours worked during this maintenance period. Please share this with your employees if you think this will affect them. Thanks! Megan -------- Forwarded Message -------- Subject: TimeClock Plus - Production maintenance period - Dec 5th Date: Thu, 3 Dec 2015 18:41:12 +0000 From: timeclock <timeclock(a)vt.edu> Reply-To: timeclock(a)vt.edu To: tcpadmin(a)listserv.vt.edu <tcpadmin(a)listserv.vt.edu> *_Maintenance Alert_* TimeClock Plus system maintenance will be performed on Saturday, Dec 5^th from 9 PM to midnight. This maintenance is required for important system updates. All TimeClock Plus services will be unavailable during this time except for the remote terminals (employees who use the WebClock will be unable to clock in or out). Employees using terminals with offline mode capability (most terminals on campus have this feature) can swipe in and out and the terminal will store the employee clock operations and upload the data to the TimeClock server once it is back online. Employees that use the WebClock will need to record their arrival and/or departure times so their supervisors can fix the missed punches (if the employee is not prompted to do the correction). Please inform your supervisors of this maintenance so they can notify any employees that may be affected. Any questions regarding this maintenance should be directed to timeclock(a)vt.edu <mailto:timeclock@vt.edu>. Thank you. -- Megan E. Moore Fiscal Technician Senior Department of Computer Science Virginia Tech 2202 Kraft Drive (MC 0902) Blacksburg, VA 24061 540-231-2068

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[IMPORTANT] Pay roll deadline is Tuesday, December 1st!
by megmoo 30 Nov '15

30 Nov '15

Good morning, everyone - THE NEXT PAYROLL DEADLINE IS TUESDAY, DECEMBER 1ST BY NOON. All hours worked through 11:59pm today (Monday, 11/30) have to be approved by noon on Tuesday, 12/1. https://timeclock.vt.edu/manager30/ [1] Missed punches have to be corrected and approved, this is a 2-step process. I will send another reminder tomorrow morning. Thanks! Megan -- Megan E. Moore Fiscal Technician Senior Department of Computer Science Virginia Tech 2202 Kraft Drive (MC 0902) Blacksburg, VA 24061 540-231-2068 Links: ------ [1] https://timeclock.vt.edu/manager30

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Safari browser cannot be used with TimeClock Plus
by Megan E Moore 01 Sep '15

01 Sep '15

Hi again, all - This is an issue that was supposed to be fixed by now, but I've had someone point out to me that it hasn't been. TimeClock Plus does not work in Safari browser, so if you use a Mac, please use a different browser to approve your employees' hours. I apologize for this inconvenience. This is something that the Controller's Office is aware of, and I know they've been working with the company who makes TimeClock Plus to fix the issue. I will try to get some kind of ETA from the Controller's Office on when the issue will be fixed and let you know. Thanks! Megan -- Megan E. Moore Fiscal Technician Department of Computer Science 2202 Kraft Drive (MC 0902) Blacksburg, VA 24061 540-231-2068

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[IMPORTANT] Employee Compliance Training MUST be completed within 90 days of begin of employment
by Megan E Moore 23 Jul '15

23 Jul '15

Good afternoon - You are receiving this message because you have been identified as having an active wage position for Department of Computer Science. Please see the below e-mail with information about completing Title IX training. The middle of the page explains how you can complete the training online. Please note that you can be paid for this training. If you have any questions or concerns, please let me know. Thanks! Megan -------------------------- From: Department of Human Resources <https://ensemble.vt.edu/Rhythmyx/assembler/render?sys_authtype=0&sys_varian…> All new employees (faculty, staff, *wage, student wage*, and graduate assistants) are required to complete a compliance workshop within 90 days of employment and every two years thereafter. This applies to any employee who began working at Virginia Tech on, or after, July 1, 2015. The workshop <http://www.hr.vt.edu/oea/workshops/index.html#pleat-3> includes information about University Policy 1025, Title IX, and the Violence Against Women Act (VAWA) and is available in-person or online You can also complete the training online via the following steps: The online training takes approximately 90 minutes. You will be paid for taking the training, (see the work hour logging section below). * Logon to training.vt.edu <http://www.training.vt.edu/> using your VT email PID and password. * Select the View by Alpha option at the top of the page. * Scroll down to the Title IX and Retaliation - On-Demand Recording <http://www.solutionwhere.com/vt/cw/showcourse.asp?725> * Click on the training link when you are ready to take and complete the *90* minutes session. Any employee who began working at Virginia Tech before July 1, 2015, who did not complete the Title IX and Retaliation workshop or who has not been otherwise credited for completing that earlier workshop requirement must complete this Title IX/Violence Against Women Act (VAWA) workshop requirement. Beginning Wednesday, July 22, employees who would like to verify whether they need to complete the training should log into the Employee Dashboard <https://auth.vt.edu/login?TARGET=https%3a%2f%2fhrapps.hr.vt.edu%2forientati…> and look for "Title IX Training" listed as a "required" task. The task will either be reflected as complete or incomplete. If it is reflected as incomplete, the employee needs to register for the workshop. To learn more about the workshop, and to register <http://www.hr.vt.edu/oea/workshops/index.html>, visit the Department of Human Resources website. For more information, contact the Human Resources Service Center <mailto:HRServiceCenter@vt.edu>: Send an email <mailto:hrservicecenter@vt.edu?subject=Higher%20Education%20Restructuring%20-%20Conversion>, start an online chat using the link on the right, or call 540-231-9331. <http://www.vtnews.vt.edu/notices/072115-hr-oeacomplianceworkshopnewemployee…> http://www.vtnews.vt.edu/notices/072115-hr-oeacomplianceworkshopnewemployee… -- Megan E. Moore Fiscal Technician Department of Computer Science 2202 Kraft Drive (MC 0902) Blacksburg, VA 24061 540-231-2068

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Fwd: NOTICE: Multiple Time Sheet Entry
by Megan E Moore 23 Jul '15

23 Jul '15

Please see the below e-mail from the Controller's Office. Please announce to your workers as you see fit. If you have any questions or concerns, please let me know. Thanks! -------- Forwarded Message -------- Subject: NOTICE: Multiple Time Sheet Entry Date: Wed, 22 Jul 2015 18:40:07 +0000 From: timeclock <timeclock(a)vt.edu> Reply-To: timeclock(a)vt.edu To: TCPADMIN(a)LISTSERV.VT.EDU ATTENTION! *Departments using Time Sheet Entry (TSE)* Due to the number of issues and complaints we’ve received about employees adding hours in prior pay periods _we are disabling the Multiple Entry option_. The Multiple Entry option allows employees using TSE to enter hours for multiple days at once like a spreadsheet. Unfortunately, it also defaults to the earliest week Timeclock is open (generally 4-5 weeks ago). This has caused issues with “closing the week” and has been a problem for department leads who must resolve the prior unapproved shifts that seemed to appear out of nowhere. Once Multiple Entry is disabled, TSE will open to the single entry window and default to the current date. The date for each shift must be selected and cannot be more than 20 days in the past. _Employees will still be able to add multiple shifts in one sitting_. They will just need to enter one shift at a time. Please advise your employees of this change. *Multiple Entry will be unavailable as of August 1^st .* -- Megan E. Moore Fiscal Technician Department of Computer Science 2202 Kraft Drive (MC 0902) Blacksburg, VA 24061 540-231-2068

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Fwd: Fwd: Enterprise VNX5700 storage system maintenance - 7/12/2015, 8a-3p
by Megan E Moore 10 Jul '15

10 Jul '15

Please see the below note. To summarize, due to server maintenance from 8am-3pm on Sunday, 7/12, systems that use Banner (including TimeClock Plus) will likely be down. Please share with your wage workers as you see fit. Thanks! Megan -------- Forwarded Message -------- Subject: Fwd: Enterprise VNX5700 storage system maintenance - 7/12/2015, 8a-3p Date: Thu, 9 Jul 2015 22:14:17 +0000 From: Moore, Vicky <vmoore(a)vt.edu> To: megmoo(a)cs.vt.edu <megmoo(a)cs.vt.edu> Sent from my iPad Begin forwarded message: > *From:* "Kidd, Jeff" <kiddj(a)vt.edu <mailto:kiddj@vt.edu>> > *Date:* July 9, 2015 at 5:15:46 PM EDT > *To:* <IT(a)LISTSERV.VT.EDU <mailto:IT@LISTSERV.VT.EDU>> > *Subject:* *Enterprise VNX5700 storage system maintenance - 7/12/2015, > 8a-3p* > *Reply-To:* <lucas(a)vt.edu <mailto:lucas@vt.edu>> > > On Sunday July 12, from 8am -3pm, maintenance will be performed on the > Enterprise VNX storage system and some servers that rely on VNX > storage. There is a possibility services that rely on these systems > may be disrupted. The services include: > > • Banner production database > > • Banner applications: > > · Internet Native Banner > > · Self-Service Banner (aka Hokiespa) > > · Banner Workflow > > · Travel & Expense > > · Effort Reporting > > • Technology-enhanced Learning and Online Strategies (TLOS) > > · SPOT Survey > > · Scholar > > • Timeclock Plus > > • Data Warehouse > > • Jira, Confluence, JasperSoft > > • MyVT > > • Account Manager > > • WebHosting > > • CAS > > • Instant Messenger (IM) > > • Micro Strategy > > • Content Management (CMS) > > • GIS > > • University Online Notification System (UONS) > > • VT-Alerts > > Please refer any questions about this maintenance to 4Help at > 4help.vt.edu <http://4help.vt.edu> or call 540-231-HELP (4357). > -- Megan E. Moore Fiscal Technician Department of Computer Science 2202 Kraft Drive (MC 0902) Blacksburg, VA 24061 540-231-2068

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Fwd: TimeClock Plus - Production Maintenance Alert
by Megan E Moore 06 Mar '15

06 Mar '15

FYI. -------- Forwarded Message -------- Subject: TimeClock Plus - Production Maintenance Alert Date: Fri, 6 Mar 2015 18:38:05 +0000 From: timeclock <timeclock(a)vt.edu> Reply-To: timeclock(a)vt.edu To: TCPADMIN(a)LISTSERV.VT.EDU *_Maintenance Alert_* TimeClock Plus system maintenance will be performed on Saturday, March 7^th from 10 PM to midnight. This maintenance is required for important system updates. All TimeClock Plus services will be unavailable during this time except for the remote terminals (employees who use the WebClock will be unable to clock in or out). Employees using terminals with offline mode capability (most terminals on campus have this feature) can swipe in and out and the terminal will store the employee clock operations and upload the data to the TimeClock server once it is back online. Employees that use the WebClock will need to record their arrival and/or departure times so their supervisors can fix the missed punches (if the employee is not prompted to do the correction). Please inform your supervisors of this maintenance so they can notify any employees that may be affected. Any questions regarding this maintenance should be directed to timeclock(a)vt.edu <mailto:timeclock@vt.edu>. Thank you. -- Megan E. Moore Fiscal Technician Department of Computer Science 2202 Kraft Drive (MC 0902) Blacksburg, VA 24061 540-231-2068

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Fwd: Daylight Savings
by Megan E Moore 06 Mar '15

06 Mar '15

Please see the below note concerning TimeClock and daylight savings time on Sunday. I imagine this won't be an issue for any CS employees, but please let me know if it is. Thanks so much! Megan -------- Forwarded Message -------- Subject: Daylight Savings Date: Fri, 6 Mar 2015 14:03:38 +0000 From: timeclock <timeclock(a)vt.edu> Reply-To: timeclock(a)vt.edu To: TCPADMIN(a)LISTSERV.VT.EDU *_Daylight Savings Update_* Daylight Savings Time will begin 2:00 AM on Sunday, March 8^th and the time will spring forward one hour from 2:00 AM to 3:00 AM. TimeClock Plus will not automatically correct hours for employees that work during the 2:00 AM hour. For example, if an employee works on March 8^th from 12:00 AM to 8:00 AM, TimeClock Plus will show 9 hours worked instead of 8 hours, which will result in an extra hour of pay. If you have any employees that will be working through the 2:00 AM hour, please let your department supervisors know that they will need to manually adjust the employee’s hours for that shift. If you have any questions, please e-mail timeclock(a)vt.edu <mailto:timeclock@vt.edu>. Thanks! -- Megan E. Moore Fiscal Technician Department of Computer Science 2202 Kraft Drive (MC 0902) Blacksburg, VA 24061 540-231-2068

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