- Timeclock-supervisors - mailman.cs.vt.edu

guidelines for work study students
by Melanie Darden 06 Nov '25

06 Nov '25

If you are not sure if your student employee is a work study student, please check with them. I have also sent these guidelines to all of our student employees. *FEDERAL WORK STUDY STUDENTS:* 1. can work UP TO 20 hours each week (average 10 for UTAs) 2. cannot work during winter break or summer semester 3. cannot begin work until first day of the semester and cannot work past final exam day 4. cannot work more than six hours unless you take an unpaid 30-minute break 5. cannot work during class time 6. cannot work on Martin Luther King, Jr. day, Labor day, Thanksgiving day, or winter break https://finaid.vt.edu/content/dam/finaid_vt_edu/forms/2526/On-campus%20Fede… Thank you! -- *Melanie L. Darden * *, * *Financial Specialist * ** *Virginia Tech | Computer Science *I 3160L Torgersen Hall; M/C 0106 620 Drillfield Drive Blacksburg, VA 24061 PH: 540-231-2068 | mdarden(a)vt.edu ZOOM: https://virginiatech.zoom.us/my/mdarden In Office: Tuesday, Wednesday, and Friday Telework: Monday and Thursday HorizontalStacked_RGB

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PLEASE READ- regarding student hours
by Melanie Darden 06 Nov '25

06 Nov '25

*Please understand first, if a student works, they have to be paid. *Please do not ask them to remove hours that have been worked. *_For UTAs-_* they should _AVERAGE_ around 10 hours each calendar week. Some weeks may be an hour or two more, some weeks may be an hour or two less, depending on work load. YOU need to work with your UTAs to set a schedule that is around 10 hours each calendar week. *_ The pay period does not always align with calendar weeks. _* Meaning, a pay period like Oct. 16 - Oct. 31 may show a couple more hours because it started on a Thursday. Work with your students to have a schedule that averages 10 hours each week. If they work, they have to be paid. *_For Research Assistants-_* that schedule is up to you as their supervisor. For students on an F1 visa, they CANNOT work more than 20 hours in a calendar week. We are reviewing these more carefully so please make sure hours are valid before you approve. Thank you! -- *Melanie L. Darden * *, * *Financial Specialist * ** *Virginia Tech | Computer Science *I 3160L Torgersen Hall; M/C 0106 620 Drillfield Drive Blacksburg, VA 24061 PH: 540-231-2068 | mdarden(a)vt.edu ZOOM: https://virginiatech.zoom.us/my/mdarden In Office: Tuesday, Wednesday, and Friday Telework: Monday and Thursday HorizontalStacked_RGB

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BTE SUPERVISORS: TODAY IS THE PAYROLL DEADLINE - APPROVE TODAY
by Melanie Darden 05 Nov '25

05 Nov '25

*Please review the hours carefully, make sure they are valid before you approve.*_* TODAY IS _THE DEADLINE FOR ALL HOURS TO BE APPROVED IN BANNER TIME ENTRY._*_* Instructions are attached.*_*_ _*_*https://selfservice.banner.vt.edu/EmployeeSelfService/ssb/hrDashboard#/… _*__*__*_* This is for hours from: Oct. 16th - Oct. 31st (2025 WA 21) If you have questions about this, please let me know. For BTE system related issues, please contact payroll(a)vt.edu. Thank you!* -- ***BE COMMITTED. BE WELL** * *Melanie L. Darden * *, * *Financial Specialist * ** *Virginia Tech | Computer Science * 3160L Torgersen Hall; M/C 0106 620 Drillfield Drive Blacksburg, VA 24061 PH: 540-231-2068 | mdarden(a)vt.edu ZOOM: https://virginiatech.zoom.us/my/mdarden HorizontalStacked_RGB

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BTE Supervisors: WEDNESDAY is the deadline to approve hours for Oct. 16th - Oct. 31st
by Melanie Darden 03 Nov '25

03 Nov '25

*ATTENTION: All hours for Oct. 16th - Oct. 31st have to be approved by _Wednesday, Nov. 5th._ https://selfservice.banner.vt.edu/EmployeeSelfService/ssb/hrDashboard#/hrDa… Please make sure you are approving "pending" hours for WA 21, hours for Oct. 16th - Oct. 31st. Banner Time Entry tutorial: https://vtemployees.pageuppeople.com/learning/10924; see attached instructions. Review the hours, make sure they are valid before you approve. * *Thank you! * -- *Melanie L. Darden * *, * *Financial Specialist * ** *Virginia Tech | Computer Science *I 3160L Torgersen Hall; M/C 0106 620 Drillfield Drive Blacksburg, VA 24061 PH: 540-231-2068 | mdarden(a)vt.edu ZOOM: https://virginiatech.zoom.us/my/mdarden In Office: Tuesday, Wednesday, and Friday Telework: Monday and Thursday HorizontalStacked_RGB

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BTE Supervisors: WEDNESDAY is the deadline to approve hours for Oct. 1st - Oct. 15th
by Melanie Darden 21 Oct '25

21 Oct '25

*ATTENTION: All hours for Oct. 1st - Oct. 15th have to be approved by _Wed., Oct. 22nd._ https://selfservice.banner.vt.edu/EmployeeSelfService/ssb/hrDashboard#/hrDa… If hours are "In Progress", your employee did not submit by the deadline. YOU need to verify the hours, submit, and then approve. Please make sure you are approving "pending" hours for WA 20, hours for Oct. 1st - Oct. 15th. Banner Time Entry tutorial: https://vtemployees.pageuppeople.com/learning/10924; see attached instructions. Review the hours, make sure they are valid before you approve. * *Thank you! * -- *Melanie L. Darden * *, * *Financial Specialist * ** *Virginia Tech | Computer Science *I 3160L Torgersen Hall; M/C 0106 620 Drillfield Drive Blacksburg, VA 24061 PH: 540-231-2068 | mdarden(a)vt.edu ZOOM: https://virginiatech.zoom.us/my/mdarden In Office: Tuesday, Wednesday, and Friday Telework: Monday and Thursday HorizontalStacked_RGB

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BANNER TIME ENTRY HOURS
by Melanie Darden 14 Oct '25

14 Oct '25

*_UTAs: _*You should only average around 10 hours each week. Any time above that should be pre-approved by your supervisor. *_NON-UTAs: _*Your schedule is set with your supervisor and should be approved before hours are worked. *_SUPERVISORS: _*Please review all hours clocked in and out carefully to make sure they are valid. If you have a question about hours worked, talk to your employee BEFORE you approve. *ALL EMPLOYEES should clock in and clock out for time worked. There is a separate date and deadline to SUBMIT the hours. Please pay attention to the reminders you receive. Thank you, Melanie * -- *Melanie L. Darden * *, * *Financial Specialist * ** *Virginia Tech | Computer Science *I 3160L Torgersen Hall; M/C 0106 620 Drillfield Drive Blacksburg, VA 24061 PH: 540-231-2068 | mdarden(a)vt.edu ZOOM: https://virginiatech.zoom.us/my/mdarden In Office: Tuesday, Wednesday, and Friday Telework: Monday and Thursday HorizontalStacked_RGB

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BTE Supervisors: TUESDAY is the deadline to approve hours for Sept. 16th - Sept. 30th
by Melanie Darden 06 Oct '25

06 Oct '25

*ATTENTION: All hours for Sept. 16th - Sept. 30th have to be approved by _Tuesday, Oct. 7th._ https://selfservice.banner.vt.edu/EmployeeSelfService/ssb/hrDashboard#/hrDa… If hours are "In Progress", your employee did not submit by the deadline. YOU need to verify the hours, submit, and then approve. Please make sure you are approving "pending" hours for WA 19, hours for Sept. 16th - Sept. 30th. Banner Time Entry tutorial: https://vtemployees.pageuppeople.com/learning/10924; see attached instructions. Review the hours, make sure they are valid before you approve. * *Thank you! * -- *Melanie L. Darden * *, * *Financial Specialist * ** *Virginia Tech | Computer Science *I 3160L Torgersen Hall; M/C 0106 620 Drillfield Drive Blacksburg, VA 24061 PH: 540-231-2068 | mdarden(a)vt.edu ZOOM: https://virginiatech.zoom.us/my/mdarden In Office: Tuesday, Wednesday, and Friday Telework: Monday and Thursday HorizontalStacked_RGB

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Banner Time Entry- make sure hours are valid
by Melanie Darden 02 Oct '25

02 Oct '25

Good morning! Please be sure to review the hours that have been submitted before you approve. When you approve, you are confirming that the hours are correct and were actually worked. Make sure the hours are valid before you approve. All hours for Sept. 16th - Sept. 30th need to be approved by Tues., Oct. 7th. Thank you! Melanie -- *Melanie L. Darden * *, * *Financial Specialist * ** *Virginia Tech | Computer Science *I 3160L Torgersen Hall; M/C 0106 620 Drillfield Drive Blacksburg, VA 24061 PH: 540-231-2068 | mdarden(a)vt.edu ZOOM: https://virginiatech.zoom.us/my/mdarden In Office: Tuesday, Wednesday, and Friday Telework: Monday and Thursday HorizontalStacked_RGB

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BTE Supervisors: MONDAY is the deadline to approve hours for Sept. 1st - Sept. 15th
by Melanie Darden 18 Sep '25

18 Sep '25

*ATTENTION: All hours for Sept. 1st - Sept. 15th have to be approved by _MONDAY, SEPT. 22nd at 12pm._ https://selfservice.banner.vt.edu/EmployeeSelfService/ssb/hrDashboard#/hrDa… If hours are "In Progress", your employee did not submit by the deadline. YOU need to verify the hours, submit, and then approve. Please make sure you are approving "pending" hours for WA 18, hours for Sept. 1st - Sept. 15th. Banner Time Entry tutorial: https://vtemployees.pageuppeople.com/learning/10924; see attached instructions. Review the hours, make sure they are valid before you approve. * *Thank you! * -- *Melanie L. Darden * *, * *Financial Specialist * ** *Virginia Tech | Computer Science *I 3160L Torgersen Hall; M/C 0106 620 Drillfield Drive Blacksburg, VA 24061 PH: 540-231-2068 | mdarden(a)vt.edu ZOOM: https://virginiatech.zoom.us/my/mdarden In Office: Tuesday, Wednesday, and Friday Telework: Monday and Thursday HorizontalStacked_RGB

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BTE Supervisors: FRIDAY is the deadline to approve hours for Aug. 16th - Aug. 31st
by Melanie Darden 04 Sep '25

04 Sep '25

*ATTENTION: All hours for Aug. 16th - Aug. 31st have to be approved by _FRIDAY, SEPT. 5th. _*If you have requested to be removed from the list and do not have a wage employee, we are working on that and you can ignore this. * https://selfservice.banner.vt.edu/EmployeeSelfService/ssb/hrDashboard#/hrDa… If hours are "In Progress", your employee did not submit by the deadline. YOU need to verify the hours, submit, and then approve. Please make sure you are approving "pending" hours for WA 17, hours for Aug. 16th - Aug. 31st. Banner Time Entry tutorial: https://vtemployees.pageuppeople.com/learning/10924; see attached instructions. Review the hours, make sure they are valid before you approve. * *Thank you! * -- *Melanie L. Darden * *, * *Financial Specialist * ** *Virginia Tech | Computer Science *I 3160L Torgersen Hall; M/C 0106 620 Drillfield Drive Blacksburg, VA 24061 PH: 540-231-2068 | mdarden(a)vt.edu ZOOM: https://virginiatech.zoom.us/my/mdarden In Office: Tuesday, Wednesday, and Friday Telework: Monday and Thursday HorizontalStacked_RGB

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